Board of Public Works & Safety Agenda

April 07, 2025 at 05:00 PM

MEETING AGENDA

1. Call to Order and Roll Call


2. Pledge of Allegiance


3. Announcements & Public Comments


4. Consent Agenda
   1. Approval of Meeting Minutes from March 17, 2025
      Documents: Board of Works Minutes 03/17/25
   
   
   2. Approval of Claims
   
   
5. Old Business


6. New Business
   1. Request approval to park bookmobile outside of the Artcraft on April 23rd from 5:30-8:30 pm and on June 3, 10, 17 & 24, July 1, 8, 15, 22 & 29 from 9:00-10:00 am - Johnson County Public Library April Windisch
      Documents: Reservation Form
   
   
   2. Request to use public parking lot on East Wayne Street next to the Garment Factory from 7 am - 7 pm on Saturday May 31, 2025 - Garment Factory Events Billy Bemis
      Documents: Reservation Form
   
   
   3. Request approval of Swap-Your-Pump Trial Pump Agreement with Penn Valley Pump for WWTP - DPW Superintendent Sally Brown & Assistant Superintendent Ray Rooks
      Documents: Program Agreement/Price Quote
   
   
   4. Request approval of PSA with CrossRoad Engineers, P.C. for design and part-time inspection of the Commerce Drive & Meijer Traffic Signal - City Engineer Matt McElroy
      Documents: Professional Services Agreement
   
   
   5. Request acceptance and execution of following documents related to Phase 2 of the Westside Sanitary Sewer Interceptor project - City Engineer Matt McElroy
      • Parcel 2 Smith – Ingress/Egress Easement
      • Parcel 11 Henderson – Permanent & Temporary Sanitary Sewer Easements
      • Parcel 12 Knight – Permanent & Temporary Sanitary Sewer Easements
      • Parcel 14 Gilpin – Permanent & Temporary Sanitary Sewer Easements
      • Parcel 18 Ditmars – Permanent & Temporary Sanitary Sewer Easements
      Documents: Permanent & Temporary Sanitary Sewer Easements/Ingress & Egress Easements
   
   
   6. Request acceptance of bids for the Johnson Avenue Sidewalk Improvements project; Request award of construction contract to All-Star Paving, Inc. as the lowest, most responsive and responsible bidder; and Request execution of the construction agreement - City Engineer Matt McElroy
      Documents: Quote Tabulation/Notice of Award/Construction Agreement
   
   
   7. Request the following Performance Letters of Credit & Subdivision Performance Surety Agreements be released for The Bluffs at Youngs Creek, Sec. 1 & Sec. 2 and Request the following Subdivision Maintenance Bonds be accepted for The Bluffs at Youngs Creek, Sec.1 & Sec. 2 - City Engineer Matt McElroy
      Performance Letter of Credit & Subdivision Performance Surety Agreement – Sec. 1:
      LOC #6297-10-5: Streets - $316,638.00
      Performance Letter of Credit & Subdivision Performance Surety Agreement – Sec. 2:
      LOC #6297-20-5: Streets - $434,011.86
      Maintenance Bond – Sec. 1:
      #268206: Streets - $65,966.25
      Maintenance Bond – Sec. 2:
      #268207: Streets - $90,419.14
      Documents: Letters of Credit and Agreements/Subdivision Maintenance Bonds
   
   
   8. Request acceptance of bids for the 2025 Maintenance Improvement Program: Asphalt Milling, Patching, and Resurfacing project; Request award of construction contract to Dave O’Mara Contractor, Inc.as the lowest, most responsive and responsible bidder; and Request execution of the construction agreement - City Engineer Matt McElroy
      Documents: Bid Tabulation/Notice of Award/Construction Agreement
   
   
   9. Approval and Execution of Outdoor Lighting Service Agreement for The Bluffs at Youngs Creek, Sec. 5A - Planning Director Joanna Tennell
      Documents: Outdoor Lighting Service Agreement
   
   
7. Other Business


8. Department Reports


9. Adjournment