Board of Public Works & Safety Agenda

October 07, 2024 at 05:00 PM

MEETING AGENDA

1. Call to Order and Roll Call


2. Pledge of Allegiance


3. Announcements & Public Comments


4. Consent Agenda
   1. Approval of Minutes from September 16, 2024
      Documents: Board of Works Minutes 09/16/24
   
   
   2. Approval of Claims
   
   
5. Old Business


6. New Business
   1. Request the following Subdivision Performance Bonds be released for Kingsbridge, Section 1 and Request the following Subdivision Maintenance Bonds be accepted for Kingsbridge, Section 1 - Assistant City Engineer Matt McElroy
      Performance Bond:
      #4531760: Storm Sewers, Swales & Underdrains - $576,374.34
      #5361494: Survey Monuments - $26,760.00
      Maintenance Bond:
      #5769450: Storm Sewers, Swales & Underdrains - $120,077.99
      #5769451: Survey Monuments - $5,575.00
      Documents: Subdivision Performance & Maintenance Bonds
   
   
   2. Request the following Performance Letters of Credit & Subdivision Performance Surety Agreements be released for Bluffs at Youngs Creek, Sec. 1 & Sec. 2 and Request the following Maintenance Letters of Credit & Subdivision Maintenance Surety Agreements be accepted for Bluffs at Youngs Creek, Sec. 1 & Sec. 2 - Assistant City Engineer Matt McElroy
      Performance – Sec. 1:
      LOC # 6297-10-1: Street Trees, Landscaping, & Street Lights - $72,600.00
      LOC # 6297-10-6: Sidewalks - $100,015.20
      LOC # 6297-10-7: Survey Monuments & Street Signs - $11,070.00
      Performance – Sec. 2:
      LOC # 6297-20-1: Street Trees, Landscaping, & Street Lights - $101,100.00
      LOC # 6297-20-6: Sidewalks - $226,629.60
      LOC # 6297-20-7: Survey Monuments & Street Signs - $14,640.00
      Maintenance – Sec. 1:
      LOC # 19083-10-1: Street Trees, Landscaping, & Street Lights - $15,125.00
      LOC # 19083-10-2: Sidewalks - $20,836.50
      LOC # 19083-10-3: Survey Monuments & Street Signs - $2,306.25
      Maintenance – Sec. 2:
      LOC # 19093-10-1: Street Trees, Landscaping, & Street Lights - $21,062.50
      LOC # 19093-10-2: Sidewalks - $47,214.50
      LOC # 19093-10-3: Survey Monuments & Street Signs - $3,050.00
      Documents: Letters of Credit and Agreements
   
   
   3. Request acceptance and execution of easements for Parcels 1, 5 and 16 for the Westside Interceptor Project - City Engineer Mark Richards
      Documents: Parcel 1 - Sanitary Sewer Easement, Temporary Construction Easement and Ingress/Egress Easement/Parcel 5 - Sanitary Sewer Easement, Temporary Construction Easement and Ingress/Egress Statement/Parcel 16 - Sanitary Sewer Easement
   
   
   4. Request acceptance and execution of Settlement Agreement and Temporary Construction Easements for the Paul Hand Road Reconstruction Project - City Engineer Mark Richards
      Documents: Settlement Agreement/Temporary Construction Easement Agreement: Drake Parcel/Temporary Construction Easement Agreement: Bruce and Rebecca Smith Parcel/Temporary Construction Easement Agreement: Charles and Sandra Smith Parcel
   
   
   5. Request approval and execution of Change Order 6 for the Active Adult Center Project - City Engineer Mark Richards
      Documents: Change Order 6
   
   
   6. Request approval of 2025 Johnson Memorial Hospital Wellness Program Service Agreement - Clerk-Treasurer Jan Jones
      Documents: Service Agreement
   
   
   7. Request approval of Budgetary Resolution 24-03 to appropriate money in WWTP 200, WWTP 300 and Sewer Maintenance 200 - DPW Superintendent Sally Brown
      Documents: Budgetary Resolution 24-03
   
   
   8. 2024 Halloween Hours: October 31, 2024 6pm-8:30pm - Police Chief Kirby Cochran
      Documents: Halloween Hours
   
   
7. Other Business
   1. Request approval of holiday schedules for 2025 - Mayor Barnett
      Documents: 2025 Holiday Schedule
   
   
   2. Request approval of meeting dates for 2025 - Mayor Barnett
      Documents: 2025 Meeting Dates
   
   
8. Department Reports


9. Adjournment