Board of Public Works & Safety Agenda

November 06, 2023 at 05:00 PM

MEETING AGENDA

1. Call to Order and Roll Call


2. Pledge of Allegiance


3. Announcements & Public Comments


4. Consent Agenda
   1. Approval of Minutes for October 16, 2023
      Documents: Board of Works Minutes 10/16/23
   
   
   2. Approval of Claims
   
   
5. Old Business


6. New Business
   1. Reduce the number of parking spots occupied for construction at 150 S Main St. and use of the remaining parking spaces from 7:00 a.m. 11/3/23 to 7 p.m. on 12/8/23 - CPM Construction Jason Williams
      Documents: Reference Picture
   
   
   2. Approval of a sign to project into the right-of-way of S Main St at 150 S Main St - Green Sign Company Lauren Obendorf
      Documents: Proposed Sign Drawing
   
   
   3. Construction Agreement for Belt Filter Press Conveyor Replacement - Wessler Engineering Gary Ruston
      Documents: Agreement with Maddox Industrial/Bonds/Notice to Proceed
   
   
   4. Request approval of Change Order #3 on the Westside Interceptor Project - Wessler Engineering Monte Gardner
      Documents: Change Order #3
   
   
   5. Requesting permission to apply for a grant through the NRA - Police Captain Justin Stall & Detective Kody Martin
      Documents: Reservation Form
   
   
   6. Revised SOP 1.13 Vehicle Unlocks - Chief Kirby Cochran
      Documents: Revised SOP 1.13
   
   
   7. Approval of Resolution No. 23-10 Authorizing Flexible Work Arrangement Including Remote Work - City Attorney Lynn Gray
      Documents: Resolution No. 23-10
   
   
   8. Request the following Performance Letters of Credit and Agreements to be released and replaced with the following Maintenance Bonds to be accepted for Cumberland Trace - Sec. 2 thru 4 - Senior Planner Joanna Tennell
      Performance Letters of Credit and Agreements:
      Section 2: LOC 0155457550-7: Street Surface $35,280.00
      Section 3: LOC 0155457576-11: Street Surface $23,256.00, LOC 0155457576-3: Streets (binder, stone) $144,354.00
      Section 4: LOC 0155457592-12: Street Surface $16,278.00, LOC 0155457592-3: Streets (binder, stone) $101,046.00
      Maintenance Bonds:
      Section 2: BOND 254219: Street Surface $7,350.00
      Section 3: BOND 254220: Street Surface, streets (binder, stone) $34,918.75
      Section 4: BOND 254221: Street Surface, streets (binder, stone) $24,442.50
      Documents: Maintenance Bonds
   
   
   9. Request the following Performance Bonds to be released and replaced with the following Performance & Maintenance Bonds along with Maintenance Rider to be accepted for Westwind at Cumberland, Sec. 1 - Senior Planner Joanna Tennell
      Performance Bonds to be Released:
      47SUR300214010570: Street trees, landscaping & street lights $128,100.00
      4172327: Earthwork & erosion control $237,161.46
      4172328: Streets $546,064.20
      47SUR300214010573: Sidewalks $336,727.20
      4172329: Survey monuments & street signs $28,260.00
      Performance Bond to be accepted :
      5361314: Earthwork $207,852.66
      Maintenance Bonds to be accepted:
      5072866: Erosion control $6,106.00
      5072865: Streets $113,763.38
      5072867: Sidewalks $28,146.50
      5072868: Survey monuments & street signs $5,516.25
      Maintenance Bond Rider to be Accepted:
      4172330: Storm sewers, swales & underdrains - Change bond amount from $84,314.35 to $82,902.30
      Documents: Subdivision Performance Bond, Maintenance Bonds & Rider
   
   
   10. Request approval of quotes for generators at City Hall and Parks & Recreation Center - Street Commissioner/Fleet Manager Brett Jones
       Documents: Quote for City Hall Generator/Quote for Parks & Recreation Center Generator/Quote for Installation of Generators
   
   
   11. Approval of Interlocal Agreement with Whiteland for construction of a roundabout at Paul Hand and Graham Road - Community Development Director Krista Linke
       Documents: Interlocal Agreement with Whiteland (approved by Whiteland RDC)/Approved Interlocal Agreement with Johnson County
   
   
   12. Request approval of 2024 Johnson Memorial Hospital Wellness Program Service Agreement - Clerk-Treasurer Jayne Rhoades
       Documents: Contract
   
   
   13. Request Approval of 2024 Provision of Services Contracts for Boys & Girls Club, Franklin Education Connection, Johnson County Senior Services, Discover Downtown Franklin, Girls Inc, Helpline of Johnson County and Leadership Johnson County - Mayor Steve Barnett
       Documents: Boys & Girls Club | Franklin Education Connection | Johnson County Senior Services | Discover Downtown Franklin | Girls Inc | Helpline of Johnson County | Leadership Johnson County
   
   
   14. Request approval of PSA with USI Consultants, Inc. for design of replacement of the Forsythe Street culvert over Hurricane Creek - City Engineer Mark Richards
       Documents: Professional Services Agreement
   
   
   15. Request acceptance of request for temporary construction easement by INDOT for US 31 Corridor Project and authorization for Mayor Barnett to sign on behalf of the Board - City Engineer Mark Richards
       Documents: Easement documents
   
   
   16. Request ratification of approval by Mayor Barnett of Amendment to INDOT/LPA Project Coordination Agreement to increase federal funds amount - City Engineer Mark Richards
       Documents: Amendment
   
   
   17. Request acceptance of temporary and permanent sanitary sewer easements for Phase 2 of Westside Sanitary Sewer Interceptor - City Engineer Mark Richards
       Documents: Temporary Construction Easement/Permanent Sanitary Sewer Easement
   
   
7. Other Business
   1. Request to file liens on unkempt property - Mayor Barnett
      Documents: Property Addresses
   
   
   2. Request approval of 2024 meeting schedules - Mayor Barnett
      Documents: 2024 BOW Meeting Schedule
   
   
8. Department Reports


9. Adjournment