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Board of Public Works & Safety Agenda

September 18, 2023 at 05:00 PM

City Hall  (view map)
70 E. Monroe St
Franklin, IN 46131

MEETING AGENDA

  1. Call to Order and Roll Call

  2. Pledge of Allegiance

  3. Announcements & Public Comments

  4. Consent Agenda
    1. Approval of Minutes for September 05, 2023
      Documents: Board of Works Minutes 09/05/23

    2. Approval of Claims

  5. Old Business

  6. New Business
    1. Request to put pavers from the sidewalk to the street at 153 Yandes Street - Cheryl Cummings
      Documents: Reservation Form/Picture

    2. Request for street closure for Chalk the Walk as part of the Ethos Celebration of the Arts on the corner of Water and Monroe to Kuji Alley from 9 a.m. to 6 p.m. on October 7th - Festival Country Ken Kosky and Shelby Morse
      Documents: Reservation Form

    3. Request for street closures on October 7, 14 and 21 for Porchtober - Creative Council of Franklin Nick Weltich & Fire Chief Joshua Snyder
      Documents: Event Information

    4. Authorize advertising for bids for Belt Filter Press Conveyor Replacement - Wessler Engineer Gary Ruston
      Documents: Proposed Advertisement for Bidders

    5. Request approval of Change Order #2 on the Westside Interceptor Phase 1 Project - DPW Superintendent Sally Brown
      Documents: Change Order #2

    6. Request approval of Crosswalk Art in the intersection of Jackson and Monroe Street - Community Development Specialist Dana Monson & Ken Kosky
      Documents: Memo/Map/Photos

    7. Request approval of mural in Kuji Alley and waiving of permit fees - Community Development Specialist Dana Monson & Ken Kosky
      Documents: Memo/Mural Photos

    8. Request approval of Franklin Chamber of Commerce Banner - Community Development Specialist Dana Monson
      Documents: Memo/Franklin College Banner Design | Updated Banner Proposal

    9. Approval and Execution of Outdoor Lighting Service Agreement for Westwind at Cumberland, Sec. 1 - Senior Planner Joanna Tennell
      Documents: Outdoor Lighting Service Agreement

    10. Acceptance and execution of the following documents related to Westwind at Cumberland, Sec. 2: Sanitary Sewer Service Special Agreement, Earthwork & Paving Inspection Service Agreement and Storm & Sanitary Sewer Inspection Service Agreement - Senior Planner Joanna Tennell
      Documents: Sanitary Sewer Service Special Agreement/Earthwork & Paving Inspection Service Agreement/Storm & Sanitary Sewer Inspection Service Agreement

    11. Request the following Performance Letters of Credit and Agreements to be released and replaced with the following Maintenance Bonds to be accepted for Cumberland Trace - Sec. 1 thru 4 - Senior Planner Joanna Tennell
      PERFORMANCE LETTERS OF CREDIT AND AGREEMENTS:
      Section 1:
      LOC 0155457526 Asphalt walking trail - $13,560.00
      LOC 0155457526-1 Erosion control & seeding - $67,486.80
      LOC 0155457526-2 Sidewalks - $37,152.00
      LOC 0155457526-3 Street signs - $3,000.00
      LOC 0155457526-5 Survey monuments - $3,600.00
      LOC 0155457526-6 Street trees, landscaping - $15,480.00
      Section 2:
      LOC 0155457550-2 Asphalt walking trail - $15,228.00
      LOC 0155457550-3 Sidewalks - $20,400.00
      LOC 0155457550-4 Street trees & landscaping - $21,000.00
      LOC 0155457550-5 Street signs - $2,400.00
      LOC 0155457550-6 Survey monuments - $3,000.00
      LOC 0155457550-8 Erosion control & seeding - $10,800.00
      LOC 0155457550-9 Street lights - $4,320.00
      Section 3:
      LOC 0155457576-4 Curbs - $30,360.00
      LOC 0155457576-6 Asphalt walking trail - $6,390.00
      LOC 0155457576-7 Sidewalks - $18,600.00
      LOC 0155457576-8 Street trees/landscaping - $19,200.00
      LOC 0155457576-9 Street signs - $3,000.00
      LOC 0155457576-10 Survey monuments - $2,160.00
      LOC 0155457576-12 Erosion control/seeding - $12,300.00
      LOC 0155457576-13 Street lights - $5,400.00
      Section 4:
      LOC 0155457592-4 Curbs - $21,877.20
      LOC 0155457592-6 Sidewalks - $15,000.00
      LOC 0155457592-7 Street trees/landscaping - $13,200.00
      LOC 0155457592-8 Street signs - $1,800.00
      LOC 0155457592-9 Survey monuments - $1,440.00
      LOC 0155457592-10 Erosion control/seeding - $8,700.00
      LOC 0155457592-11 Street lights - $3,000.00
      MAINTENANCE BONDS:
      Section 1:
      Bond 254215 Asphalt walking trail, erosion control & seeding, street signs, survey monuments, street trees, landscaping - $21,484.75
      Bond BMIJ531719 Sidewalks - $7,740.00
      Section 2:
      Bond 254216 Asphalt walking trail, erosion control & seeding, street signs, survey monuments, street trees & landscaping, street lights - $11,822.50
      Bond BMIJ531722 Sidewalks - $4,250.00
      Section 3:
      Bond 254217 Asphalt walking trail, erosion control & seeding, street signs, survey monuments, street trees & landscaping, street lights - $10,093.75
      Bond BMIJ531723 Curbs and sidewalks - $10,200.00
      Section 4:
      Bond 254218 Erosion control & seeding, street signs, survey monuments, street trees & landscaping, street lights - $5,862.50
      Bond BMIJ540708 Curbs and sidewalks - $7,682.75

      Documents: Performance LOCs and agreements (originals to be provided at meeting)/Maintenance Bonds

    12. Request approval of Settlement Agreement, Temporary Construction Easement Agreement, and Sanitary Sewer Easement Agreement, request acceptance of associated easements and authorize Mayor to sign all of the documents on the Board's behalf - City Engineer Mark Richards
      Documents: Reservation Form | Settlement Agreement | Temporary Construction Easement Agreement | Sanitary Sewer Easement Agreement

    13. Request acceptance of bids for the Crowell Street Parking Project, and award of project to Dave O'Mara Contractor, Inc. - City Engineer Mark Richards
      Documents: Bid Tabulation/Construction Contract

    14. Request permission to trade in Street Department vehicles:
      2004 Jeep Grand Cherokee VIN - 1J4GW48S44C162805
      2004 F450 Super Cab Truck VIN - 1FDXX46P64EC52247
      2007 F150 Truck VIN - 1FTPX14V27FB71510
      2009 International 4000 Bucket Truck VIN - 1HYJSKM39H162746
      2016 RAM 2500 Truck VIN - 3C6MR5AJXGG19209
      - Street Commissioner/Fleet Manager Brett Jones
      Documents: Reservation Form

  7. Other Business
    1. Request to file liens on unkempt property - Mayor Steve Barnett
      Documents: Property Addresses

    2. Halloween Hours 2023 (6:00 - 8:30 p.m.) - Mayor Steve Barnett

  8. Department Reports

  9. Adjournment

In accordance with the Americans with Disabilities Act, if anyone wishes to attend the public meeting on the above referenced matter and is in need of reasonable accommodations in order to attend, hear, or present evidence at the public meeting on this matter, for accommodations contact the Mayor's Office 70 E. Monroe Street Franklin, IN 46131 317-736-3602.